Microsoft
Outlook 2024
MS Outlook
This course serves as your launchpad into MS Outlook, which is more than just an email client. It's your digital workspace, designed to help you manage emails, schedule meetings, store contacts, and keep track of tasks. This course will guide you through the essentials of Outlook, empowering you to become more organized and efficient.
This course serves as your launchpad into MS Outlook, which is more than just an email client. It's your digital workspace, designed to help you manage emails, schedule meetings, store contacts, and keep track of tasks. This course will guide you through the essentials of Outlook, empowering you to become more organized and efficient.
Whether you're a seasoned email user or just starting out, you'll discover how to navigate Outlook's interface, compose and manage emails, schedule appointments, and collaborate with others. By the end of this course, you'll be confident in using Outlook to streamline your daily tasks and improve productivity.
Let's dive in and unlock the full potential of Outlook!
Learning objectives
By the end of this unit you'll be able to:
Enable and create the Out of Office auto-reply message.
Add an email signature.
Create Inbox subfolders to organise the emails.
Create emails rules.
Create an email template.
Add appointments and meeting on the calendars.
Add contacts in Outlook.
Add Tasks in Outlook.
Setting up MS Outlook
Setting up Microsoft Outlook is a straightforward process that begins with installing the application on your device, either through Microsoft Office or by downloading it from the official website. Once installed, open Outlook and follow the on-screen prompts to add an email account. You’ll need to enter your email address and password, and in most cases, Outlook will automatically configure the necessary settings. For more complex email setups, such as custom domain or business accounts, you may need to manually enter server settings (found through your email provider). After setup, you can customize Outlook by adjusting settings for your inbox, notifications, calendar, and contacts to suit your preferences. This ensures a seamless experience for managing emails, scheduling meetings, and organizing tasks all in one place.
Video Transcript
0:03
hi guys welcome to it our expert again
0:06
today in this video we will introduce
0:08
Microsoft Outlook its purpose and how to
0:11
set it up Outlook is where you stay on
0:14
top of your life it's where you can
0:16
connect your email and calendar accounts
0:18
so you can view them in one place it's
0:21
how to stay organized with folders
0:23
filters and sweep so you stay
0:26
focused write an email with smart
0:28
assistant from microsof soft editor or
0:31
use co-pilot to draft one and to catch
0:34
up on Long threads so you always know
0:36
what's going on and when you want to
0:39
share a file attach it from one drive
0:41
without leaving your
0:42
inbox a powerful calendar manages your
0:45
day with all your calendars in the same
0:47
spot find me times that work for you and
0:50
your team and when you're not at your
0:53
desk keep going on the mobile app it's
0:56
where your emails and calendars come
0:58
together so you can stay focused and get
1:00
things done with
1:01
Outlook now we will cover how to set up
1:03
the app and add an Outlook or an Office
1:06
365 account open Outlook clicks the
1:11
Outlook icon and sign in enter your
1:13
email address in the box and clicks
1:15
connect then enter the password in the
1:17
password field and black dots appear to
1:20
protect security click sign in and the
1:22
account setup is complete need another
1:26
account let's start select file add
1:30
account enter your credential and there
1:32
you go account
1:35
added let's add a Gmail account now
1:39
select file then add account again enter
1:42
your Gmail credential in the box then
1:44
press connect it will load another
1:46
screen where we need to select
1:49
okay Outlook will open the Gmail portal
1:53
now that you're connected to Google
1:54
enter your Gmail address again select
1:57
next and add your Gmail password and
1:59
press sign in
2:00
check the statement and select
2:02
[Music]
2:06
allow after you select done you'll need
2:08
to restart Outlook and your Gmail
2:10
account is now linked and added in
2:12
Microsoft Outlook all done there you go
2:16
follow us for more and write in the
2:17
comments for any
2:20
requests if you like this video please
2:22
hit the thumbs up subscribe to the
2:25
channel and click the notification Bell
2:28
thank you
How to navigate the MS Outlook interface
Navigating the Microsoft Outlook interface is designed to be user-friendly, providing quick access to essential tools and features. The interface is divided into several main areas: the Ribbon at the top, which houses tabs like Home, Send/Receive, Folder, and View for quick access to email actions, calendar tools, and organizational options. The Folder Pane on the left allows you to switch between your Inbox, Sent items, and other folders, while the Message List in the center displays your emails, organized by date, sender, or priority. To the right, the Reading Pane provides a preview of selected messages, enabling you to view and respond to emails without leaving the main screen. Additionally, the Navigation Pane at the bottom offers easy switching between Mail, Calendar, People (contacts), and Tasks, keeping everything you need just a click away. This layout helps users stay organized and efficient by streamlining essential tasks and reducing the need for excessive navigation.
Video Transcript
0:03
hi guys welcome to it our expert again
0:06
in today video we will navigate the
0:08
Outlook interface covering the basics
0:10
about the
0:12
app welcome to Outlook your outlook may
0:15
appear different if you're a home or a
0:17
business user but the core features are
0:19
the same the folder pane is on the left
0:23
some folders are pre-populated plus you
0:25
can make more moving to the right is
0:28
your message list for each folder
0:31
when you select an email it will appear
0:33
in the reading pane you can also view
0:36
any attachments up at the top you'll see
0:38
the ribbon with many other options for
0:40
organizing your
0:42
emails you can expand or collapse the
0:44
ribbon by selecting the arrow at the top
0:47
right if you want to change the
0:49
appearance of your message list select
0:50
the view tab select layout to change the
0:53
size of the folder pane move the reading
0:55
pane or even turn panes on or off like
0:57
the to-do bar to adjust the size of your
1:00
message text use the zoom bar at the
1:02
lower right moving a slider then
1:04
clicking on a
1:05
percentage you can find more commands by
1:08
right clicking anywhere find folder
1:10
commands or options for an email select
1:14
the help tab to contact customer support
1:16
or see training videos the fastest way
1:19
to find anything is to type it in search
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often you can do that action right there
1:25
you can also search all of outlook for
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email documents contacts and more
1:31
more there you go follow us for more and
1:35
write on the comments if you have any
1:36
special requests if you like this video
1:39
please hit the thumbs up subscribe to
1:42
the channel and click the notification
1:44
Bell thank you