MS OUTLOOK - Task 6

hi guys welcome to it our expert again

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in today video we'll cover how to manage

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the calendar in Outlook including

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appointments meetings and

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invites the Outlook calendar can be

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modified to suit own needs select view

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then choose how many days you want to

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see at once including month week or work

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week to the left is a small

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month-by-month

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calendar select a week and the full

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calendar will adjust to that week the

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days in Bolder those with

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activity you may have different

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calendars set up for home business or

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one shared with

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colleagues these will appear in the my

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calendars area when you select a shared

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calendar it appears side by side with

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your personal calendar you can also

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overlay calendars by selecting the arrow

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button on each calendar your calendar

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might appear in one color while the

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shared calendar appears in another

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anytime you need to get back to the

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current day select today at the upper

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left move around Outlook quickly by

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selecting the icons in the navigation

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bar for example hover over the calendar

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to see a quick view of your schedule or

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select it to see the full

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view when you're ready create a new

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appointment or meeting by selecting the

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appropriate button clicking on new

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meeting opens a meeting window

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in Outlook appointments are just for you

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while meetings are for inviting others

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to schedule a meeting select new meeting

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at the upper left add a title and

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attendees and pick a

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time you can also use scheduling

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assistant to find an open time for

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Everyone by just looking the schedule

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and selecting an open

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spot otherwise if you need help you can

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use utopic to find the next available

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spot select meeting add the location and

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there you

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go if you're having an online meeting

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select team's meeting to add a virtual

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option add your notes or agenda and when

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you're ready select send the meeting

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will then appear on your calendar there

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you go let's cover meetings more in

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details for inviting others from the

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email app we can schedule a meeting

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selecting the new email drop down then

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select meeting and click on team

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meetings to create and meeting on

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teams add the attendees in the required

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field and any additional relevant people

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in the optional field then we add the

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title and pick a time you can also use

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scheduling assistant to find an open

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time for everyone and select the time to

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meet which is suitable for everyone

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involved also we can use autop piic to

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find the next available

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spot as we are having an online meeting

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we select meeting and the meeting

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setting window will pop up add your

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notes or agenda and when you're ready

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select send the meeting will then appear

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on your calendar and Outlook will send

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an email with a team linked to the

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attendees you can share your calendar

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with others so they can view details

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about your

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schedule select calendar then share

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calendar and choose the one you'd like

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to

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share under permissions select ad to

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decide who can access your calendar

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click on their name to add them in the

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ad box box then press okay to select

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their permission

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level for each of the apply their

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permission level by clicking on the name

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and selecting the settings from the

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option available when you're done select

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okay to save your

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settings there you go if someone shares

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their calendar with you you'll receive

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an email

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invitation select accept to view their

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calendar and you can even overlay it

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with your own

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own to navigate different calendars go

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to the calendar tab where you will see

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all calendar available in the left pane

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anytime you select a different calendar

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Outlook it will visualize it you can

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also tick multiple calendars and Outlook

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will overlay them with your

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own Outlook also allows you to import

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calendars from Google by looking for a

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link in Google Calendar select options

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settings and sharing

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scroll down to integrate calendar and

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copy the secret address in IAL format

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URL open your outlook Calendar then from

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the Home tab select ad icon form the

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upper right go through the list and

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select from internet paste the URL and

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select okay select yes your calendar

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items appear

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any calendar can be turned on or off in

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the folder pane select the arrow to

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Overlay the calendar if you prefer to

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the left of the calendar name you can

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also import a calendar file select file

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open and Export then import

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export select import an i calendar or

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vcalendar file then

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next select the calendar file and choose

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open okay select open as new your

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calendar appointments

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appear select the arrow to Overlay the

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calendar and separate calendar events

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integrate as a single

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calendar now we see how to search for

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calendars events you can search all your

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calendars for meetings and

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appointments switch to your calendar

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using the icon in the upper left type

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the keywords for what you're looking for

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the results appear below keywords can be

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found in the subject notes or

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attachments when searching a search tab

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appears allowing you to quickly refine

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your search by organizer also by subject

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and furthermore if the calendar event

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has an

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attachment for example here select the

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meeting to open the attachment you can

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also find your recent searches using the

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recent searches command in the ribbon

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bear in mind that you need to use

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quotations to search for an exact

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phrase select the filter icon for more

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advanced search filters select the X to

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clear the results and return to your

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calendar there you

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go now let's see how categories and

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reminders can help you stay on track

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reminders pop up to let you know a

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scheduled event is about to start the

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default for a reminder is 15 minutes but

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you can update that for new

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meetings select a new appointment or

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meeting select the dropdown and choose

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when it starts anywhere from now to 2

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weeks

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out you can also add a category by

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selecting the icon categories are only

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seen by you to edit or create new

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categories select all

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categories check the box of the category

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then select rename and type it in when

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you're done select

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okay you can also add a category by

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selecting the icon categories are only

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seen by you to edit or create new

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categories select all

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categories check the box of the category

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then select rename and type it in when

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you're done select C

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okay a shared calendar can help you

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quickly see when people are available

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for meetings or other events let's look

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at how to create

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one in Outlook select your

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calendar above your list of calendars

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select add calendar then add from

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directory select your account from the

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drop-down menu enter the name of the

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first person you want to add to your

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calendar and choose them use the ad to

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drop down to select the calendar you

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want to add them to then select

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add repeat for any additional people you

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want to add to your calendar when you're

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done close the add calendar window the

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selected calendars are now colorcoded

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and included on your calendar to view

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the calendar side by side choose the day

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work week or week view

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verify the split view option is selected

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to check your group's availability use

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the day view now we can see when

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everyone is

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free others in your business can repeat

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these steps to see your

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calendar and there you go follow us for

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more and write on the comments if you

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have any special

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requests if you like this video please

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hit the thumbs up subscribe to the

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channel and click the notification Bell

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thank you

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