MS OUTLOOK - Task 2

TASK 2 : Create an email signature

Watch the video and read the article below. They will give you a step by step guidance.
You will learn how to create an email signature in Outlook.

VIDEO RESOURCE

Watch the video below as introduction, then use the guide below to learn step by step.

Find here the video transcript

0:03

hi guys welcome to it our expert again

0:06

in today video we will use Outlook to

0:08

create email signatures to save time on

0:11

typing to create a new signature we need

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to click on new email to begin on both

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the message and the insert tab you will

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see the signature drop down go ahead and

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click on signatures then new to create a

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new signature you'll now need to name

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your signature enter a name for your

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signature and and click okay to

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proceed now it's time to design your

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signature in the signature editor you

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can customize the text add the desired

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details such as your name job title and

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Company along with a closing remark or

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any additional information you'd like to

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include you can create as many signature

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you need also use for templates and when

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you're happy with the design click okay

0:54

to save when starting a new email your

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default signature automatically appears

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in the body of the email there you go

1:03

follow us for more and write on the

1:04

comments if you have any special

1:06

requests if you like this video please

1:09

hit the thumbs up subscribe to the

1:11

channel and click the notification Bell

1:14

thank you

READING MATERIAL

Step-by-Step Guide to Creating an Email Signature in Microsoft Outlook

Creating an email signature in Microsoft Outlook allows you to add a personalized closing statement to all your emails, ensuring a professional look every time you send a message. Here’s a step-by-step guide to creating an email signature in Outlook.

Method 1: Using the Outlook Desktop App

Open Microsoft Outlook and go to the File tab at the top-left corner.
Select Options from the left menu to open the Outlook Options dialog box.
In the Outlook Options dialog box, select Mail from the left pane, then click on Signatures… in the Compose messages section.
In the Email Signature tab, click on New to create a new signature and name it.
In the Edit signature box, type and format your signature as desired. You can add your name, job title, contact information, company logo, and links to social media or website pages. Use the formatting options to change font styles, colors, and alignments.
In the Choose default signature section, select the email account to which you want this signature to apply. Set whether it should appear for New messages and Replies/forwards.
Click OK to save your signature, then close the options window.

Method 2: Using Outlook on the Web

Go to Outlook.com and sign in to your account.
Click on the Settings gear icon in the top right and select View all Outlook settings at the bottom of the pane.
Navigate to Mail > Compose and reply.
In the Email signature section, create your signature by typing it into the provided box and formatting it as needed.
Choose whether you want this signature to appear for new emails and/or replies and forwards by checking the corresponding boxes.
Click Save to apply the changes.

Tips for Creating a Professional Email Signature

Keep It Concise: Include only essential information (name, title, company, contact details).
Use Formatting Wisely: Ensure readability by choosing clear fonts, limiting color use, and maintaining a simple layout.
Add Social Media Links: If appropriate, add icons or links to professional profiles like LinkedIn.
Check for Consistency: Ensure your signature aligns with your company’s branding guidelines.

With these steps, you can ensure that your emails always have a polished and professional finish!

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